Abstract Management

Abstract Management for Unforgettable Conferences

A dedicated solution for scientific, academic, and medical conferences, providing – together with our poster management system – a complete and accurate solution for managing abstracts and posters, from submission and review to presentation on the day of the conference

With Wizard, abstract submission forms can be created easily, submissions can be assigned to reviewers, and evaluation and scoring can be performed based on predefined categories. The smart and user-friendly interface enables efficient process management and accurate selection of the leading abstracts

The entire process can be managed in four simple steps:

Our Benefits

Efficient and easy-to-use platform

Step 1: Create an Abstract Submission Form

Build your form and streamline the submission process

The starting point is creating the form through which abstracts will be submitted for review. There’s no need to spend time designing layouts or building fields from scratch – Wizard provides ready-made templates with fast customization and branding options

The forms are modular and fully customizable to match the requirements and visual identity of each conference. They can include fields for collecting author information, organization or institution details, topic, title, abstract body, summary, and so forth

Once the form is ready, it can be distributed to researchers and participants to begin collecting abstracts for the review process – while providing a smooth, clear, and professional submission experience

Step 2: Tailor the System to Your Needs

Define the review settings according to your requirements

At this stage, the review criteria are configured to ensure a professional, consistent, and efficient evaluation process for reviewers. WIZARD supports three evaluation methods, allowing you to choose the model best suited to your conference:

Scoring by predefined categories,
Approval or rejection
Verbal evaluation of submissions by reviewers

In addition, the system allows configuration of reviewer permissions – including whether reviewers may evaluate abstracts submitted by authors from the same organization or outside their field of expertise. It is also possible to define whether the evaluation process will be anonymous, helping reduce conflicts of interest and ensure fair review practices

Step 3: Launch the Review & Scoring Process

Invite reviewers and maintain full control throughout the process

At this stage, reviewers are invited to the review platform and abstracts are assigned to them for evaluation with a single click. Once assigned, reviewers can begin their evaluations while the progress of the review process is continuously monitored

Throughout the evaluation phase, real-time rankings of the leading abstracts are available through automatic score calculations based on the predefined review criteria. This enables efficient management, time savings, and full transparency throughout the entire review process

Step 4: Present the Abstracts on Event Day

Showcase the top-rated abstracts to all participants

צילום: קליידסקופ

The highest-scoring abstracts are displayed as digital posters on large screens during the conference using the WIZARD. The platform allows participants to freely and interactively browse the posters, including filtering by categories and searching for specific submissions

The poster platform is accessible from any device and browser, enabling continued access after the conference for further review, as well as during the event itself – a significant advantage for hybrid or virtual conferences

Launch of the Abstract Submission & Review Platform

The WIZARD abstract platform was first launched at the 29th conference of the Israeli Society for Quality in Medicine, where nearly one thousand abstracts were submitted for a structured review process conducted by a broad panel of dozens of reviewers and evaluators

Abstract submission and the review process took place in the weeks leading up to the conference through a smooth, efficient, and accessible workflow that received praise from both the organizing team and the reviewer panel

The selected top-rated abstracts were presented using our poster system, enabling an engaging and professional digital display. At the same time, authors stood next to their posters and presented their work to participants, fostering professional discussion and sharing insights